Contract management is a complex and important process for an organization of any size.
Too many times the contracts were simply managed as documents and stored in file shares or content management systems like SharePoint. Such an approach proves to be inefficient as it does not allow flexibility in defining relationships among different contract document sets.
Xpert.Contracts
To eliminate such shortcomings Expertware created an extensible software for contract authoring and management allowing lifecycle management for complex, interrelated contracts. It is optimized to hold both metadata, contract templates, contract instances, proof of signatures and hashed contracts.
It allows flexible linking between supplier, customer contracts handling different chains of trust. Usually, contracts require management of supporting documents used for pricing, negotiations, the definition of processes and contact persons from the parties hence we extended the application to manage documents sets related to a contract. Supporting documents are themselves tagged and get inherited metadata from the contract chains so they can be easily retrievable via search. We've seen situations when after a number of years the original pricing sheets used during the contract proposal were needed and responsible teams
Features
- Contract editing, versioning, stages and signatures management.
- Approval workflows during contract phases: authoring, negotiation, proposals, final signatures.
- Stamps contracts with immutable hashes.
- Predefined template authoring: master agreements, service agreements, supplemental agreements relationships
- Management of metadata and inheritance or tags.
- Complex search based on hybrid criteria: metadata, tags and/or content search.
- Dependencies management among different documents (parent-child trees, sibling leafs, back-to-back)
- Scalable architecture
- Full audit for all the actions
- Interface for Ethereum smart contracts.